Within the context of on-going technological innovations, normal ways of business development are being altered. Not that long time ago deal-makers were supposed to organize physical repositories to exchange any confidential files with their partners or they were expected to transfer all the information individually at face-to-face negotiations. However, with the launch of VDRs, a new way of information sharing appeared.
A virtual room is digital place for digital copies of secret corporate files and the entrance to the VDR can be opened for selected groups of users. Commonly, virtual rooms are protected with sophisticated security system. Therefore, you do not need to expect any misuse, unauthorized sharing, destruction, loss, data leakage, etc. Safety is provided by such options as regular backups, two-step user verification, dynamic watermarks, firewalls, data encryption, virus scanning and a few other specific tools inherent to good virtual data rooms.
Aside from military-level data protection, a VDR is also characterized by instant accessibility: you have an opportunity to browse the documents 24/7 365 days a year at any geographical location and continue to work even without your PC or laptop via your mobile devices. Hence, you can share documents with your cross-national investors, employees, partners, etc. in a few clicks and that the execution of the project is always in progress: you do not have to take unreasonable business trips and to contribute to face-to-face negotiations. In addition, when you use virtual rooms for execution of the deals you have a chance to comment on all the documents directly within the room due to Q&A section. >>>
In addition, a virtual data room constitutes a highly functional space for work. The room is usually supplied with a variety options that speed up and enhance the course of the deal. For example, you will not manage not to notice advantages provided by progressive search instruments, filtering tools, in-document linking feature, by integration with certain software such as Microsoft Office. All the mentioned tools allow you to move around the virtual platform naturally, to adjust the platform to your own needs, to investigate documents directly in a virtual platform. Thus, a VDR gives you an access to the virtual space which is identically convenient for staying in touch with the partners and for individual data storage.
When it comes to communication with your partners, you must not be concerned with setting up multiple virtual data rooms for individual deals. The virtual data room lets you to sort room visitors into permission groups of users and to exchange only some files with certain groups. Hence, one VDR is enough for simultaneous fulfillment of a few operations. In addition, all the room user can access the room concurrently and any of the projects is postponed due to the virtual platform being busy with the room visitors working on the other project.
In addition, when exploiting a room you have all the information about what is going on in your virtual repository: activity tracking tool leaves not a single action without attention. So, whatever a user performs within the virtual platform – browse, download, change documents – it is registered and represented in an audit report. The report gives you a chance to follow the most interested users, to keep an eye on what your employees do, etc.
One more useful feature of virtual rooms is that you can make your VDR consistent with your identity by using logos in emails, reports, other documents, by designing your virtual repository in specific colours, etc. Thus, by opening a branded resource, you make your platform show your enterprise online to all the potential partners and investors globally.
The options named in this text explain to some extent why virtual data rooms are attracting attention and why businessmen give preference to the utilization of virtual rooms. These digital depositories can be adjusted to your deal’s needs and make the deal be executed without any troubles. Meanwhile, virtual data rooms continue to be not that expensive and you have no doubts that you are paying only for the options you require in order to achieve success. Hence, there is not a single reason to neglect virtual repositories and to remain loyal to outdate ways of business conduct. Revolutionary nature of virtual repositories will bring you new possibilities and open new horizons!